The rules of the Cycle To Work Scheme
The definitive guide to the Cycle to Work Scheme. We'll cover everything from who can join the scheme, how to do it and what happens at the end.
The cycle to work scheme is part of the Govenments Green Transport Plan. The plan - which aims to cut congestion on the roads, improve the nations health and have a positive impact on the environment - is a part of the 1999 Finance Act.
The cycle to work scheme has seen well over 1,000,000 people across the UK save money on a bike and/or accessories to use when cycling to work.
The scheme can feel complex, but in practace it's easy. Cyclescheme's easy to follow processes and unrivalled retail network means saving 25-39% on a bike and / or accessories has never been easier.
- Rule 1 - who can apply?
- Rule 2 - what does my employer have to do?
- Rule 3 - what can I get?
- Rule 4 - what do I have to do?
- Rule 5 - do I have to choose an ownership option?
- Rule 6 - can I get a bike for someone else?
Rule 1 - who can apply?
The cycle to work scheme is a salary sacrifice arrangement, to partake in the scheme you must:
- Be 16 or over
- Earn at least minimum wage after the salary sacrifice has been taken from your pay
- Be paid and taxed via Pay As You Earn (PAYE) system
Rule 2 - what does my employer have to do?
To be able to join the cycle to work scheme your employer does need to register to join Cyclescheme.
This is because the employer pays for the bike and / or accessories (in the first instance) and they organise for your monthly payments to come tax-efficiently from your salary.
Don't worry, getting employers to sign up is easy! This is because employers recoup the full cost of your bike and up to 13.8% of it's value on top! It's win-win.
You can 'invite your employer' to sign up using our free and easy tool.
Rule 3 - what can I get?
The cycle to work scheme is awsome as it enables you to get all manner of cycling gear at a significant discount (whilst also spreading the cost).
You can get any accessory that keeps your bike wheels turnings, for instance:
- Safety accessories - that help keep you and your bike safe; helmets, bike lights, reflectors, mirrors, bells, locks...
- Essential accessories - necessary to cycle commute; clothing and shoes, mudguards, panniers, backpacks, child safety seats…
- Components and parts - that keep your bike in great shape; pumps, puncture repair kits, cycle tool kits, tyre sealant, groupsets, wheels, cranksets, cassettes...
You can shop with any one of over 2,000 Cyclescheme retailers - in-store, online, click & collect and brand direct. If your budget is tight, remember that many retailers allow sale bikes and Cyclescheme has weekly offers too!
if you cannot find what you're looking for, Cyclescheme also opperate an 'Any bike guarantee'. The guarantee pledges that "if your new bike of choice is available in a UK retailer - we will get it for you".
What can't you get?
You cannot get action cameras or GPS computers.
Rule 4 - what do I have to do?
When you get a bike via the cycle to work scheme it's vital that you get in the saddle and ride to work!
There is a rule of thumb that the Department for Transport asks you to adhere to, this is that 50% of the bike's use is for a work related journey. That means if you use the bike 15 times in a year, approximately 8 of those journey's should be connected to your commute or work use. Of course, this is just an approximation - if you are riding to work 4 days and week and then also riding your bike in the evenings and weekends this is absolutely fine. The idea behind the scheme is to create avid cyclists, not penalise those who live in the saddle.
You also need to agree to the terms of the scheme, these are summarised below:
- Agree to your inital Hire Agreement (where you pay to loan the bike tax efficiently - saving 32-42%) - more info
- Insure the bike (to protect yourself against theft) - save 15% with Cycleguard
- Agree to an Ownership Option (we recomend the 'Own it later' option - which costs only 3-7% of the bikes value) - more info
Rule 5 - do I have to choose an ownership option?
Yes. It's vital that you decide what to do with the bike after your tax-efficent hire period. We always recommend the 'Own it later' option as this ensures that you save the maximum amount of money (and save a minimum of 25%).
If Cyclescheme handles your employers ownership options, you can either:
- Own it later - you pay a deposit of 3 or 7% of the bike's value (3% if the bike was initally under £500 and 7% if it was initaly over £500). You pay nothing more. When the bike is 4 years old you take ownership of the bike. If you do not wish to own the bike you and return it and we will refund your deposit.
- Own it now - you pay either 18 or 25% of the bike's value (18% if the bike was initally under £500 and 25% if it was initially over £500). You now own the bike.
- Return the bike - if after your initial hire period you do not want the bike you can return it.
Rule 6 - can I get a bike for someone else?
No. The scheme works because it's your bike and you are riding it to work (generating your tax break) - you cannot get a bike for anybody else.
However, it is worth noting that you can get more than 1 bike on the scheme as long as they are both for your commute. For example, if you need a hybrid for regular commuting and a folding bike for city meetings, or a bike for summer and a bike for winter, it's acceptable to get both at once. An example that would not be acceptable would be the requesting of both a gents and a ladies bike (for instance).